Last update: May 1, 2017

Yu Ko Ryu is a Non-Incorporated Association

Bylaws

1. This Association is dedicated to the education and training of persons in the Japanese Martial Arts, keeping a permanent record of rank and promotion points for member martial arts practitioners and providing free advice when requested in matters of dojo operations and tournament management. The members of the Board of Directors, Officers, and all General Members; shall be selected without regard to race, color, religion, national origin, gender or sexual orientation. Membership shall be granted upon approval of application by the Secretary.

          a. This Association shall be governed by a Board of Directors .

          b. The Board of Directors shall serve voluntarily without pay.

          c. All meetings of the Board shall observe appropriate decorum of the highest level.

          d. The members of the Board will elect that member who is to act as Chairperson by majority vote.

2. A sitting member of the Board may be removed for cause by a unanimous vote of the remaining Board members.

3. There shall be no secret meetings of the Board.

4. The Board shall meet at least three times a year, one meeting to be a general assembly of the membership at a time and place to be determined by the Chairperson.

5. In the event of a vacancy on the Board due to an inability to serve out a term of office or lack of candidates for a seat the Chairperson may assume the duties of the vacant seat until a temporary appointment can be made.

6. Temporary appointments shall expire on the date of the next Board meeting.

7. A Board of not less than 3, or more than 5, Directors shall be elected by majority vote of the general membership as follows.

          a. Any member in good standing may be nominated at the general assembly to be held annually.

          b. A member in good standing, not on the Board, must second a nomination to make it valid.

          c. Each nominee shall be given 10 minutes to solicit votes by speaking to the assembly.

          d. All members present may vote by a show of hands, no vote may be made by proxy.

8. While serving on the Board promotion points earned shall be doubled.

9. The Board may appoint the following officers or assume an office with consent of the other Board members.

          a. The President to serve a term of 3 years Oversees the general functions of all other officers, represents the Association in transactions with other organizations, vendors and government agencies, reports to the Board of Directors, and prepares the annual tax return if one is required.

          b. The Secretary to serve a term of 2 years Keeps the minutes of Board meetings, prepares and maintains rank and promotion files, directs correspondence and phone calls to the appropriate person, and reports to the President.

          c. The Treasurer to serve a term of 1 year Maintains a double entry General Ledger and all necessary Journals, prepares invoices for purchases, pays Association debts and taxes in a timely manner, approves all legitimate transfers of funds flowing in and out of the Association’s accounts, and reports to the President.

10. The Association will have no employees and charge only minimum fees.

11. This Association shall issue certificates of ranks. Teachers may charge a minimum promotion examination fee.

12. Teachers may charge for instruction, equipment, and dojo fees.

13. All rank certificates from other legal organizations, written in English and verified to meet or exceed our rank requirements, will be honored. Those not in English will be honored if when interpreted prove to be authentic.

14. Individual life membership in Yu Ko Ryu shall begin when the member furnishes all required information, pays any fee due, and is accepted by the Secretary.

15. Dojo membership for the life of the dojo will exist when Yu Ko Ryu is all or part of the dojo or class name, fees due are paid, and the Secretary is notified.

16. Dojo member shall agree to register all students and instructors with the Board, maintain a safe and healthy training hall, follow the promotion points system of this Association, ratify by signature certificates of rank and issue same to members being promoted, notify the Board upon termination of Dojo membership.

17. The Board will retain records, issue certificates, schedule contests, conduct clinics, and resolve disputes between members.

18. The Dojo Member will schedule classes and contests, retain all income from the sales of training uniforms, equipment, and instruction fees, provide liability insurance and act in accordance with all local laws and customs, and recommend for promotion based on time in grade, contest points and contributions of time in service to the Arts, the member Dojo or this Association.

19. Techniques to be learned for each rank will be those found in the Yu Ko Ryu Rank Requirements and any additional ones required by the instructors.

20. Registered members in good standing shall be notified when they become eligible for promotion and upon payment of any applicable fee and completion of any required examinations shall receive a certificate indicating the new rank. Good standing is indicated by regular practice, payment of fees due the Teacher, Dojo, and this Association, continued interest, and adherence to generally accepted good moral conduct.

21. A new member with years of experience and who cannot document a martial art rank shall furnish whatever evidence is available and the Secretary will calculate the registered rank to be recognized.

22. Time in grade minimums shall be not more than 3 months for all ranks below Shodan (1st Degree) and for Shodan or higher; not more than the number of years equal to the black belt rank held.

23. Once a rank is properly issued, it may never be withdrawn.

24. Substitution of promotion points for time in grade:

     As stated in the Rank Requirements, points earned for participation, training, competition, and service; may be substituted for tine in grade.  Promotion points may be issued by Yu Ko Ryu ,Independent Instructor orDojo member.

25. The property of this organization is irrevocably dedicated to mutual member and public benefit purposes and no part of the net income or assets of this organization shall ever inure to the benefit of any director, officer or member thereof or to the benefit of any private person.

26. Upon the dissolution or winding up of the organization, its assets remaining after payment, or provision for payment of all debts and liabilities of this organization shall be distributed to a nonprofit fund, foundation or corporation which is organized and operated exclusively for public benefit purposes and which has established its tax exempt status under section 501(c) (3) of the Internal Revenue Code.

27. These bylaws may be amended or restated only with unanimous Board approval.